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Governance Framework

Pal Buddhist School Governance Framework


Introduction and Guiding Principles


Purpose: This framework guides how Pal Buddhist School operates, ensuring we do so effectively, ethically, transparently, and accountably, as we fulfil our mission as an independent school rooted in Buddhist principles.

Ethos: Our governance is deeply informed by core Buddhist teachings, including the Eightfold Path, mindfulness, compassion, and karma/responsibility. These teachings guide our ethical decision-making, conduct, and communication, fostering a supportive and informative learning environment.


Core Values: We are committed to excellence, trust, ethical conduct, integrity, transparency, accountability, legal compliance, and continuous improvement.


Not-for-Profit Status: As a registered charity and recipient of government funding, we operate on a not-for-profit basis. All income is reinvested to support student education and well-being, adhering strictly to NSW Education Act Section 83C requirements and ACNC Governance Standards.


Legal and Regulatory Compliance


NESA: We comply with the NSW Education Act 1990 and the NSW Education Standards Authority (NESA) requirements for registration and accreditation, as detailed in the NESA Manual. This includes requirements for:

  • Approved Proprietor/Responsible Persons (fit and proper, induction/training).

  • Proper Governance (structures, policies, procedures, risk management, delegations).

  • Financial Viability and Audits.

  • Management of Conflicts of Interest and Related Party Transactions.

  • Mandatory Notifications and Annual Reporting.

ACNC: As a registered charity, we adhere to the Australian Charities and Not-for-profits Commission (ACNC) Governance Standards and annual reporting obligations.


Other Legislation: We also comply with relevant employment law (Fair Work Act, state acts), taxation law (PAYG, FBT, GST), WHS, privacy, child protection, and superannuation legislation.


Governance Structure and Responsibilities


Board of Directors: This is our primary governing body, responsible for:

  • Setting the school's mission, vision, values, and strategic direction.

  • Appointing, supporting, and reviewing the Principal's performance.

  • Ensuring financial sustainability and overseeing financial management (including budget approval and audit).

  • Ensuring compliance with all legal and regulatory obligations.

  • Overseeing risk management.

  • Upholding the school's Buddhist ethos and ethical standards.

Composition: We aim for a diverse mix of skills and experience, including independent members where possible.


Principal: The Principal is responsible for the day-to-day leadership and management of the school, including:

  • Implementing the strategic plan and Board policies.

  • Managing staff and educational programs.

  • Ensuring student well-being and fostering a positive school culture aligned with Buddhist principles.

  • Managing school operations and resources efficiently.

  • Communicating with stakeholders.

  • Reporting to and advising the Board.

Delegation: The Board delegates operational management to the Principal and senior management team, maintaining clear lines of authority and accountability.


Finance Committee: This Board committee provides oversight of financial matters, including budget review, financial monitoring, internal controls, investment/debt policies, and liaison with auditors.


Key Governance Areas

Financial Management:

  • Commitment to financial sustainability, accountability, and transparency.

  • Clear budgeting processes (development, monitoring, variance analysis).

  • Strong internal controls (segregation of duties, multiple authorisations, clear delegations, secure systems).

  • Regular financial reporting to the Finance Committee and Board.

  • Annual external audit by independent auditors.

  • Policies covering investments, cash reserves, conflicts of interest, related party transactions (ensuring market value), procurement, payments, fees/debt management, assets, payroll, scholarships, and capital projects.

Policy Framework: A comprehensive set of clear, accessible policies guides our operations, ensuring alignment with Buddhist ethos and legal/NESA requirements.

  • Key areas include Governance, Student Welfare, Curriculum, Staff, Finance, Risk, and Stakeholder Engagement.

  • Policies are developed with stakeholder consultation where appropriate and reviewed regularly.

Risk Management: Proactive identification, assessment, mitigation, and monitoring of risks across all school operations, overseen by the Board.


Stakeholder Engagement: Commitment to open, transparent, respectful, and inclusive communication and consultation with parents, staff, students, and the broader community.


People and Culture:

  • Valuing competent and ethical staff, supported by robust recruitment (including anti-fraud measures), induction, professional development, and performance management processes.

  • Fostering a positive school culture grounded in Buddhist principles, ethics, honesty, and integrity.

  • Compliant and controlled payroll and HR management.

Continuous Improvement:

  • Commitment to ongoing review and enhancement of governance practices.

  • Regular review of the governance framework, Board performance (self-assessment), and policies.

  • Use of stakeholder feedback and relevant data to inform improvements.

  • Staying informed about best practices in school governance and regulatory changes.

This framework provides a clear structure for governing Pal Buddhist School, ensuring we operate effectively, ethically, and in alignment with our unique mission and values.

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